What is a cover letter for a visa application?

In simple words, a cover letter that is required by the embassy when a person applies for the visa is known as a cover letter for a visa application.

Why a visa cover letter is required?

Visa Bookings provide you with the free cover letter for the visa application; but before that, you should know why it is required. The main purpose of this letter is to explain your intent to travel to the country you are going to visit. It is your chance to create a great first impression on the embassy personnel. Your documents should support your objectives written on the cover letter to reduce the chances of visa rejection.

The necessary components of the cover letter:

A cover letter for the visa application must contain a few important points – without which your application would be incomplete. The major components for the visa application are:

  • Purpose of travel to your home destination
  • A travel itinerary overview with the valid expression that why you have selected the particular place to travel
  • Proof of funding whether you are being sponsored or funding your own trip
  • If someone is sponsoring your trip then you need to provide the reason why a sponsor is doing that
  • If due to any reason you are unable to submit any required documents, explain your reason and provide the details of the alternative documents that you have endorsed
  • Your willingness to return to your home; you should tell about your responsibilities in your country

The cover letter is a very crucial part of your visa application and might completely impact the approval and rejection of your visa. Although it is not present on the list of the required documents it is an essential need and should be provided with your application.

The cover letter for every application should be unique. For instance, a student couldn’t submit the same cover letter as a tourist. See our free cover letter sample, enter your information, and submit it at the embassy.

Free Cover Letter for Visa Application for a Tourist:

 

Date in this format: Month Date, Year [April 6, 2019]

To,

The Visa Officer

Embassy name

Address

City

Country

 

Subject: Issuance of tourist visa for visiting <Your destination>

 

Dear Sir/Madam,

I, <Your full name matching passport name>, like to spend my vacation in <country name> from <arrival date> to <departure date>. For that purpose, I would like a have a tourist visa valid from <expected arrival date> to <expected departing date>.

My traveling purpose is to visit the mesmerizing places of the <country name> including <major tourist destination places>. I look forward to experiencing the rich culture, tasty food, and the scenic beauty that the country has to offer.

Currently, I am working at <company name> located in <company location>. I have been working here since <employment date> as a <your job position>. My workplace has already approved the vacation covering my whole trip.

I will be sponsoring my own trip; I have attached the documents supporting my claim with my application. [Only add this when you are sponsoring your own trip].

My <relationship with the sponsor> <sponsor’s full name>, working as <sponsor’s title job> at <the company name> will sponsor me during my visit. He/ She will fulfill my food expenses, accommodation, and a plane ticket. [For those who are being sponsored].

Find all my documents with the letter to authenticate the presented information on the letter:

  • Passport
  • Complete application form
  • Job proof
  • Leave certificate/letter of approval for vacation
  • Credit information (payslips, credit card statements, bank certificates, bank statements, etc.)
  • Flight itinerary showing booking reservation
  • Travel insurance (benefits mentioned)
  • Hotel reservations

If any more information is required, please contact me at the following:

  • Your contact number
  • Your email address

Please process my visa application soon. I will be very thankful to you.

 

Kind Regards,

<Your name>

<Your address>

SCHENGEN

DOWNLOAD SCHENGEN VISA APPLICATION

Free Cover Letter for Visa Application for a Student:

 

Date in this format: Month Date, Year [April 6, 2019]

To,

The Visa Officer

Embassy name

Address

City

Country

 

Subject: Issuance of business visa in the <Your destination>

 

Dear Sir/ Madam,

I, <Your full name matching passport name> need to visit <your destination> for short business trip. My business trip will initiate at <date>; thus, I need my visa validation from <date> to <date>.

My business there will be to meet [the person’s name] of the [company name] to finalize the deal (provide your reason here). I will be staying at [hotel name] during my whole trip.

Find all my documents with the letter to authenticate the presented information on the letter:

  • Passport
  • Complete application form
  • Invitation letter
  • Credit information (pay slips, credit card statements, bank certificates, bank statements, etc.) (if required)
  • Flight itinerary showing booking reservation
  • Travel insurance (benefits mentioned)
  • Hotel reservations

If any more information is required, please contact me at the following:

  • Your contact number
  • Your email address

Please process my visa application soon. I will be very thankful to you.

Kind Regards,

<Your name>

<Your address>

 

 

Visa Bookings is a one stop solution for all countries visa application needs. We offer best ways to apply for a visa and make the process easy with our free visa consultations, no objection certificate, cover letter templates for our clients from Canada, UK, US, India, Europe, Australia, Philippines, China, UAE, Saudi Arabia, Turkey, Nigeria and all other countries. We also offer flight itinerary for visa, hotel reservations for visa, travel medical insurance, and other on demand services.  Please feel free to send us an email or contact us where our team will be happy to assist.